Photocomp Administration - Events

Most of the administration is creating and updating Events. Before creating an event you should be sure that the Divisions, Classes, Voting Methods, Placements and Sections are set up. Once done, those elements typically require little administration.

View the event listing by clicking “Events” in the main menu. Add a new event by clicking “New Event” in the menu, or edit an event by clicking the pencil icon next to the event.

Actions available from the Event listing (in order left to right). Note that actions are not available if they don't apply, typically because there have been no entries uploaded yet.

Enable/Disable	Click the “indicator light” to enable or disable events.
View Entries	Click the picture icon to view the entries uploaded to this event.
Score	Click the “blocks” icon to enter or update scores for the event. If the event was judged online this is where you will apply the final scoring.
Download	Click the download folder icon to download the event's entries and a spreadsheet for offline display or judging.

Editing Events

An Event has a large number of options which are explained here. Many of the options have default values entered in the global configuration.

Event Date	Enter the date of the event. After this date has passed the event will be include in the winners' list and results page (if selected below).
Submissions Open	This is the starting date for submissions. A future event may be created and will automatically open for submissions at this date/time.
Submissions Close	At this date/time the event will automatically be closed to submissions. The submission form will not be shown after this time but there is a configurable grace period to allow for uploads by people who access the submission form very close to the deadline.
Venue Location	Text descriptions of the competition venue and location. Optional.
Theme	Text description of the competition theme or purpose.
Class List
Class
Sections	Select the sections that are open in this competition, and add an overriding section fee and class selection. The class selection here has no effect if an event Class List is selected above.
Restrict Division	Check this box to restrict entrants to the divisions stored in their user profiles. If a new competition type is created with a new division list, you may want to uncheck this box.
Max entries per event	Enter the maximum number of entries that can be uploaded by an entrant to this event. Enter “0” for unlimited.
Max entries per class	Where the entrant is able to select classes, enter the maximum number of entries that can be uploaded to a single class by a single entrant here. Enter “0” for unlimited.
Max entry size	Enter the maximum allwoed size of the image in pixels. The maximum file size is set in the global configuration.
Accepting Submissions	Check this box to enable submissions, provided the current date is between the “Open” and “Close” dates entered above. This is the same as clicking the green/grey indicator in the event list.
Filename Mask	Enter the mask used to create filenames during download.
Fees	Enter the per-event and per-entry fees, if any, here.
Pre-register entries?	Check this box if entries will be pre-created for the entrants. This would be true if there is a different system used for entry registration and payment. If this box is checked, entrants will be able only to upload images for the created image records instead of creating new records.
Link to event information	Enter an optional URL to information about the event, rules, etc. If present a link will be shown in the entry form.
Include in results page?	Check this box if this event's entries should be displayed in the results page.
Include in standings?	Check this box if this event's results should be included in the entrant standings. For competitions this may be checked, but for critiques or other shows it may be unchecked.
Comments	Not used.

Access Control

Participating Group	Select the glFusion group that is allowed to participate in this event.
Membership Status	If the Membership plugin is used, participation may be restricted to “current” members, excluding members in arrears.

Judging and Scoring

Scoring List	Select a scoring (placement) list, or “Default” to use the section-defined list.
Judge	Enter the name(s) of the judge(s), or something like “Club Members”. This will be shown on the winners' list.
Judge By	Select the judges for an online competition. The options are: Offline or None - If the competition is not being judged online. Entrants Only - The competition entrants will judge the images. Specified Users - A selection box will open where you can pick specific site users to be the judges.
Online Voting Type	Select the voting method for the event. in progress, should be handled by the section voting type
Online Judging per Class	Check this box if the classes should be judged separately. Otherwise all entries are shown and judged as one group.
Notify Judges	Indicates whether an email message will be sent to the judges when the competition is ready to be judged. Select either “No” to prevent the message or “Yes” to send the message. Once the message is sent the value is changed automatically to “Already Done” and may be reset by the administrator to force another message to be sent.